Sporting events can be a great way to showcase talent, gather with friends and raise funds for a good cause. No matter why you have decided to put one together, there are some things you can do to help make it successful.
1. Plan for Parking and Crowd Control
When you have multiple teams and athletes coming together, you will want to make sure you have enough parking for everyone. That might include busses or trailer, so keep an open mind when looking for parking facilities. Have staff or volunteers available to direct people to open spaces and the actual event to minimize confusion and accidents.
2. Order Awards and Trophies Early
If you are planning to give out ribbons, trophies or other awards, you will want to order them far ahead of the actual event. Special items like custom buckles or engraved plaques can take several weeks to make to specifications, and you don’t want to be caught without them on the big day. For smaller events, you might opt to buy a more generic trophy that you can find in stock.
3. Arrange for Refreshments
You really don’t want t run out of food and drinks part way through an event. Plan for extra refreshments so that it doesn’t happen. Consider all of the staff and volunteers that will be present to help pull things together, as well as the athletes and their families, when determining the number of people you will need to accommodate. If you don’t want to get involved in the food preparation, look at inviting several food trucks to set up at the event.
4. Schedule a Celebrity Announcer
If your budget allows, or if you can find a willing volunteer, a celebrity announcer can add a professional flair to your event. Talk to local sports teams and television and radio station in your area to see if anyone is available.
Hosting a sporting event can be stressful and time-consuming. However, with a little care and planning, it can go off smoothly so everyone has a great time.